Shareholders who have a Finnish book-entry account, may register and vote in advance on certain matters on the agenda of the Annual General Meeting from March 9, 2021 at 10.00 a.m. until 2.00 p.m. on March 22, 2021 by the following means:
a) electronically (a link will be added here on March 9)
Registration requires strong electronic authentication of the shareholder.
When shareholders who are natural persons log in to the service, they are directed to the electronic authentication. After this, a shareholder can in one session register to the General Meeting, authorize another person and vote in advance. Strong electronic authentication can be conducted with online banking codes or a mobile certificate. For shareholders that are legal persons, no strong electronic authentication is required. However, shareholders that are legal persons must notify their book-entry account number and other required information.
b) by email or regular mail
A shareholder may send the advance voting form or corresponding information to Euroclear Finland Oy by email at firstname.lastname@example.org or by regular mail to Euroclear Finland Oy,Yhtiökokous/Neles P.O. Box 1110, FI-00101 Helsinki, Finland.
The advance voting form is available on this page at the latest from March 9, 2021 10:00 a.m. onwards. A representative of a shareholder must in connection with delivering the voting form produce a dated proxy authorization document or otherwise in a reliable manner demonstrate his/her right to represent the shareholder at the Annual General Meeting.
If a shareholder participates in the Annual General Meeting by sending votes in advance by email or by regular mail to Euroclear Finland Oy, the delivery of the votes before the end of the registration and advance voting period shall constitute due registration for the General Meeting, provided that it includes the above-mentioned information required for registration and advance voting.
In connection with the registration, a shareholder shall provide the requested information, including his/her name, personal identification number or business identity code, address and telephone number as well as the name and personal identification number of a possible proxy representative. The personal data submitted to Neles Corporation and Euroclear Finland Oy by shareholders is used only in connection with the Annual General Meeting and with the processing of related registrations.